Arriving in the U.S., HIO Registration, & Orientations
Welcome to Harvard! This section details important information you need to know to enter the U.S. to start your internship. After your arrival, you will need to bring your travel documents to register your immigration record with the HIO.
When to Arrive
The U.S. immigration regulations allow J-1 Student Interns to enter the U.S. no more than 30 days prior to the program start date listed on Item 3 of your Form DS-2019. If you will arrive after the start date on your Form DS-2019, please alert your HIO Advisor immediately.
U.S. Immigration Inspection
Upon entering the U.S., all J-1 Student Interns must present the following documents to the Customs and Border Protection official at the airport or U.S. Port of Entry:
- Valid passport
- Visa Form DS-2019
- Valid and signed Form DS-7002 Training Plan
- Valid J-1 visa in passport (not applicable to Canadian citizens)
- SEVIS Fee Receipt
You may not enter the U.S. in tourist visa status or using ESTA unless you are coming to the U.S. for tourism only. Do not use NEXUS or Global Entry, or an automated passport kiosk, to enter the U.S. You must always speak with a Customs and Border Protection Officer and present the above documents in order to be admitted to the U.S. in the proper J-1 Student Intern status.
Arriving in the U.S.
Once you enter the U.S., the U.S. Customs and Border Protection (CBP) creates an on-line, electronic I-94 record that details your entry into the U.S. The traditional paper form I-94 may only be issued at Canadian land ports-of-entry. You need to do two things when you enter the U.S.:
- Check your passport to make sure that the CBP officer has put an entry stamp indicating that you entered on a certain date, in a certain visa status, e.g. J-1, and can stay until a certain date or D/S (duration of status) in the case of J visa holders.
- Print your I-94 or keep an electronic copy of the I-94 on your phone as you will need it for other purposes.
COVID-19 Arrival Requirements
The Commonwealth of Massachusetts (MA) has released updated travel guidance for out-of-state visitors. As this guidance is likely to change as circumstances evolve, you should continue to monitor the requirements until you arrive.
- Visitors, including residents, must complete the Massachusetts Travel Form prior to arrival, unless you are visiting from a lower-risk state designated by the Department of Public Health.
- Visitors, including residents, must quarantine for 14 days or produce a negative COVID-19 test result that has been administered up to 72-hours prior to your arrival in MA.
- Visitors into MA are exempt from the quarantine requirement if they have received a negative result from a COVID-19 test based on a sample obtained not longer than 72 hours before their arrival.
- Failure to comply may result in a $500 fine per day.
You must register your arrival with the HIO within 30 days of the start date on your visa document (Form I-20 or DS-2019), otherwise your SEVIS record will become invalid.
After arriving in the U.S., email the following documents to firstname.lastname@example.org to complete your immigration registration:
- HIO Registration Form. Please note, in order to complete this form, you will need to access your I-94 record online. If you have difficulty locating your I-94 record, or your I-94 record has incorrect information, please contact your HIO Advisor.
- A copy of your fully signed DS-7002 Training Plan
The staff at the HIO will confirm with you once your registration has been processed.
After arriving, please review our Welcome and Travel informational handout, as well as our New Student Intern Welcome Guide, for more information about your immigration status and your time in the U.S.
HIO Orientations and Walking Tours
The HIO offers optional orientation sessions and walking tours of Cambridge and Harvard Square for all incoming student interns and their family members. Please see HIO Orientations for more information.